You will reap the benefits of video conferencing if you have the necessary equipment and internet connection. Businesses and institutions use video conferencing to conduct meetings and interviews and launch new products. Let us look at how people apply it in various fields.

Live Online Casino

Many people like having fun gambling, especially by playing casino games. Since people cannot always walk into a casino to play the games, dealers have found ways to make the games available online.

People playing the games online win money, and video conferencing has enabled online gamers to chat and hold conversations as they play. Some popular casino games include Blackjack, Roulette, Baccarat, and many others.

After poker, roulette is the most popular casino game played. And since cryptocurrency has become popular recently, people have embraced it as a valid means of payment. The incorporation of crypto roulette wheels enables gamers to play and get paid in cryptocurrency.

They can place bets on multiple cryptocurrencies, the same way they do on multiple numbers on the roulette wheel. The good thing is that video conferencing can make playing even more fun as they communicate with other gamers.

Teaching Online

Technology enabled people to enroll and study in various institutions while not necessarily having to attend their classes physically. Long-distance learners can use the internet to access everything they need to complete their studies.

Video conferencing has added human experience to online learning, allowing learners and teachers to interact as if they were in an actual classroom. They can share ideas, ask questions and get responses immediately.

The best thing about using video conferencing while teaching online is that instructors or teachers can interact with a large number of students at the same time. If anyone cannot join at a given time, the teacher can record the session and share it with them.

Video conferencing also allows for break-out sessions where a few people can be in the same online room. With fewer people, the learning can be more conversational, with everyone actively involved. It results in more collaboration, and students can enjoy their learning experience.

Courtrooms

The accused people, judges, and witnesses would use video conferencing for court hearings and sentencing. Someone could be unwilling to present themselves in court for their own reasons. For instance, if you are involved in a big criminal case, you can be worried about privacy exposure. Similarly, you can feel that your safety might be at risk. Some people are also just afraid of the court environment.

In such cases, the court can utilize video conferencing technology and get a witness to participate in the court session. The court only needs to ensure that the person not in court physically can access a good computer with an inbuilt or pre-installed camera and microphone.

The person can provide their evidence when needed, and the prosection will ask the necessary question the same way it happens when one is in court physically.

Virtual Interviews

One of the things that companies discovered during the COVID-19 pandemic is that many people in their workforce could deliver their job while working from home. Thus, the current workspace employs a lot of people working remotely.

The beauty of remote work is that someone can live on one continent and work on a different one. In such cases, all job application, interview, and onboarding processes happen online.

Phone and video interviews became popular during the pandemic. As long as someone has a computer with an inbuilt camera and can connect it to the internet, they can attend online interviews. Once someone has been hired, the training and onboarding happen online.

Many organizations send pre-recorded videos and tutorials to the new hires before connecting to live training sessions. In such cases, you need a top-notch video conferencing tool and a stable internet connection.

Webinars

When organizing webinars, you need tools that provide a high-quality visual and audio output. Remember that your audience registers for the webinar because they want to get the information you will share.

It only means that you need to set things in place for easy sharing of HD visuals, and you should also be visible. Because people chose to attend the webinar instead of searching for podcasts on the topic, you need to have watchers, not listeners.

A popular characteristic of webinars is interactive sessions where people can chat, ask questions, or participate in a survey.

You need to invest in smart tools to facilitate excellent interaction during the webinar. If you plan well and deliver valuable information during the webinar, people will like it, and you can easily get new leads and clients.

Meetings

Many companies are already holding online conferences to discuss various aspects of their business. Business directors and managers can deliver messages to their employees even if they are not in the same location. Companies have also held virtual events to celebrate various achievements, especially if their employees work remotely and can’t access the office.

Team members can also utilize video conferencing to discuss the details of a project. If supervisors want to share new details about a particular job process or workstream, they can utilize the same technology. Team members can also raise their issues and concerns with the management and work environment. The instant feedback they receive can be beneficial for the success of a project.

Conclusion

Technology has enabled people to operate more conveniently and efficiently. With video conferencing tools, many organizations have become more productive. The interconnection and ease of communication between team members can only encourage collaboration and creativity. The biggest advantage of video conferencing is that it makes people feel like they are interacting physically. Because travel can be time-consuming and costly, video conferencing enables people to save time and money.

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Blocking off your calendar

One of the most important things you can do is to block off your calendar for the days that you’ll be attending the conference. This will help ensure that you have uninterrupted time to focus on the event.

Schedule your time based on live and on-demand

Most virtual conferences will have a mix of live and on-demand sessions. Make sure to schedule your time accordingly so that you don’t miss out on anything.

Keep your family in the loop 

If you’re attending a virtual conference from home, it’s important to let your family know what’s going on. This will help them understand why you might be unavailable for a period of time and avoid any disruptions.

Build in snack and meal breaks

Just because you’re attending a virtual conference doesn’t mean you can’t take breaks. Make sure to schedule in some time for snacks and meals so that you don’t get too hungry or distracted.

Go old school

If you’re having trouble focusing, try going old school and taking notes by hand. This can help you stay engaged and focused on the event.

Stand and stretch 

It’s important to take care of your body when you’re sitting in front of a computer all day. Make sure to stand up and stretch every so often to avoid discomfort or pain.

Set up time to review and re-watch

After the conference is over, you might want to set up some time to review the material. This can help you consolidate what you’ve learned and make sure you didn’t miss anything important.

Engage and learn at your next virtual conference

By following these tips, you can make sure that you’re prepared and ready to engage with the material at your next virtual conference. With a little planning and effort, you can make the most of your experience and learn a lot in the process.

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Maybe the PowerPoint goes down at the site, or the organizers use some free solution instead, or your file turns out to be broken. Save the file in PowerPoint, Google Docs, and PDF formats. Google Docs is convenient in that you can refine the file from anywhere – start in the office and continue at home. Well, PDF is easy to open everywhere – I recommend always having it for emergencies.

2. See the hall (if possible)

Try to know the shape of the auditorium, where the camera filming the presentations will stand, what the distance is from the stage to the audience. This will give you an idea of the best place to stand, how much gesticulation is allowed, where to look, and how to move during the presentation. Look for photos of the hall on the Internet or visit it in person – this is especially important if you are speaking to a large audience.

I’ll tell you, as someone who has acted in theater. It happens that you perform on different stages with the same play. And when the space or lighting changes at least a little bit, everything is perceived differently at once and you have to readjust yourself. It’s wise advice to see the auditorium in advance to get used to the space. The person on stage must be the master of the space and be able to take advantage of it.

3. negotiate timings.

It’s important to know how much time you will have for the performance and how much will be left for questions. At my first presentation at an international conference, I had half an hour. But I was shaking so hard that I shook it all off in 15 minutes. If you don’t know how much time you have – be sure to check.

It’s also important to consider what time frame you’re performing in. For example, right after lunch you will get an audience that is asleep and not very attentive. In that case, you need to think about how to get their attention and rouse people.

4. Request all the equipment you need

It may happen that your presentation involves some kind of additional equipment. For example, a flip chart if you need to draw something or a clicker to switch slides. Tell them that when you’re pitching your presentation. Because even if you let them know you need something extra in the morning 3-4 hours before the presentation, it’s not a fact that they’ll get it in time.

5. Learn about the audience.

The same topic can be told differently for different audiences. If you know who is listening to you, it will be easier to make your presentation useful and interesting. The easiest way to do this is to ask the organizers. Experienced organizers know who comes to their conferences. They can tell you the age, knowledge level, specialization of the attendees, and so on.

6. Prepare a demo.

If you have something to show – show it.

There was a presentation where there was an engineer who was developing an exoskeleton. The purpose of the device is to help warehouse workers put heavy loads on the overhead racks. At the beginning of the presentation, the speaker asked people to stand up and raise their arms, and he just continued the presentation. After a while, people began to put their hands down and ask questions as to why this was necessary. Thus, the engineer drew attention to how uncomfortable it was to be in this position for only a few minutes while warehouse workers worked like this for eight hours. He engaged the entire audience and demonstrated live how important his topic was.

There are other demos-when people show their expertise firsthand. For instance, if you talk about some piece of equipment, you can bring it to the show and show how it works. If you have something to show, show it. The audience will be much more involved and interested.

7. Clarify the format of the screen.

This doesn’t happen often, but it can be critical. If, for example, you prepare a presentation in 4:3 format, and the organizers have a 16:9 screen, some of the information simply will not appear. I advise you to reinsure yourself and ask about this beforehand, so that you have time to edit the slides if necessary.

8. And most importantly, be an expert on the topic

You should not speak on a topic you studied a week ago. Even if you have flaws in your knowledge somewhere, you should read all you can on the topic to the best of your ability and deal with all possible questions in advance.

If you’re an expert on the subject, even if you haven’t prepared a text or thought through your presentation, you have all the information in your head and you’ll perform just fine. Just talk about what you really know.

9. Come up with a couple of backup plans

During a speech, sometimes anything can happen. For example, the projector will break and you’ll have to speak without it. In that case, think about how to tell the talk without a presentation.

10. Don’t rote.

A rote text looks dead; it seems like one is reading a report. While this may be okay as part of a thesis defense, in a presentation, you can only engage people when we improvise and speak in lively language. I advise to write the text of the speech on a piece of paper, read it a couple of times, tear it up and throw it away. This will help avoid the temptation to memorize.

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The International Conference on Engineering and Technology, Basic Computer Science and Applied Science will cover vital issues in engineering and technology, computers, basic and applied research, and practice under several sub-themes. The goal of our conference is to support, encourage, and provide a platform for networking, sharing, publishing, and stimulating the potential growth of individual scientists around the world.

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Let’s try to figure out what’s most annoying about the online format.

Low Involvement

There is a difference between watching football at home or in the stadium. It’s the same with conferences. At an offline event, the participant is focused, fully immersed in the process. When learning from home and the office, routine worries, phone calls, or burnt cutlets are distracting. Of course, you can then corral all the participants in an online conference in a group or chat, but, as practice shows, personal acquaintance is much more memorable.

Technical failures

Any Internet broadcast is highly dependent on technology and connection quality. And problems can arise from both the listener and the organizer. Low speed, bad sound, unexpected disconnections – there are many reasons, but the result is the same. Handheld microphones in conjunction with a huge hall gives such a disgusting sound background on the recording that you three times curse the organizers for saving on loop machines and direct recording of sound from them.

Lack of networking

Rarely does anyone leave a conference without a pile of business cards and friends on Facebook. At such events a lot of useful acquaintances are made, often the organizers themselves practice facilitated networking – in other words, they manage communication. There is no such thing online. In an online format, it is difficult to organize such effective networking that an offline conference can boast. When you come to a face-to-face event, there is a sense of celebration. Working online, it’s hard to achieve the same effect.

Little use – a lot of advertising

The image of online conferences has been severely damaged by pseudo-beneficial events and infobusiness. A participant comes for knowledge and practice, but receives advertising. Undoubtedly, you can’t do without it at conferences. But if the participant remembers only it – it was a bad online conference.

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Idea and Integrity

It is necessary to think over a large conference in advance, according to my feeling, six months to a year in advance. First of all, you need to have something to talk about and someone to talk to. That’s why it’s important to think through the concept, decide on the audience and don’t spread yourself too thin.

A common logic must unite all the processes in the forum. That is, you need a central idea on which you string everything. This idea is taken into account in everything: in the selection and preparation of reports, in the packaging of the event, in the texts, promotion, the choice of the audience, activities and merchandise. It should all at least not contradict the main idea.

Content

One must take into account that engineers only believe engineers. But often IT-specialists think that they “can’t talk” and are reluctant to speak. Therefore, you need to prepare all the speakers: do not pressure them, help them with the choice of topic and, of course, support them during the speech.

We got to this point by holding internal meetups, which I highly recommend. So not only do you help people open up with a presentation, but you also create an internal community, which is very important for colleagues.

Don’t do everything yourself

At first I thought I could do everything by myself. After all, I had previously held many mitaps on my own. It turned out that it was possible to hold a mitap on my own, but not a big conference.

I broke down in about the third month of preparation, when I realized that there were still a lot of tasks to do and no more time in the day. Maybe that’s why we moved the conference from January to April. And it was the right decision.

It is necessary to understand that one person can not pull out the preparation of 21 speakers, and adequately calculate your strength. That’s why I recommend that before the conference starts, you think through who will help you with the organization. And if no one – once again think about whether this conference is necessary to anyone but you.

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The main components of training

So, what and in what chronological order does the organizer need to think about in advance:

In this article, I will talk in detail about the nuances of each block and what to do if you run into difficulties. After that, I’ll tell you what you need to take care of at the event and afterwards.

Date and site

Think about how many rooms you need. Is just the main part hall enough, or will you need separate rooms for the workshops? If your space can hold at least 30 people, consider that you have the space.

If your company office is not suitable and you are looking for space, keep in mind:

• transport accessibility;
• free passage of participants;
• the availability of running water and toilets.

Tip for finding a venue: Look for recently opened venues, such as event lofts. Ask for space in exchange for advertising on social media and at the event.

Here it’s appropriate to talk about coffee breaks. If there is no budget for it at all, a good way out is to invite private culinary projects: enthusiasts with burgers, falafel, ice cream, coffee, whatever. They set up their counter at the event site, and guests can buy treats or drinks from them. Food for money is a normal practice for events where you don’t have to pay admission. But you need to make arrangements with the “food” at least a couple of days in advance to have time to tell the group about it and to warn guests to bring cash with them.

Speakers

Ask people you know to speak. If you don’t know the speaker personally, look for mutual acquaintances and ask them to introduce you.

Why look for commonalities? Giving a presentation at an event is a matter of 15 minutes, but you have to prepare a report, or even a presentation, before it. When someone you know asks you to do it, it’s harder to refuse or ignore the request than when a stranger asks. So don’t hesitate to ask for help.

What should be in the message to a potential speaker:

• introduce yourself: write down who you are and what organization you are from, attach a link to the corporate website – that way you save the interlocutor’s time;
• state the crux of the matter: what the conference is about, when it will be, what you want from the person in connection with it;
• End your message with a question. For example, ask if he wants to meet and discuss the format of the presentation. Of course, you should do this if you are better at persuasion verbally;
• Tell how that person’s performance will help your guests pump up their skills. As a rule, people are pleased when they get attention and interest in their favorite business;
• Write briefly. A couple of paragraphs of two or three sentences is enough.

As part of the follow-up communication, give the speaker a timeframe for his or her presentation, a deadline for the preparation of the material, including the presentation. Think about the format of the presentation: whether it will be an experience story, a master class, or some other form of activity.

If it is a workshop, find out if any equipment, special programs, or props are needed. Ask the speaker who will benefit from the workshop: a general audience or specialists. All this information should be obtained from the speaker before you start promoting the event. You need to understand what benefits you are offering your guests.

If your speakers have dutifully sent you presentations several days before the conference, review them on your projector and make sure that the text and images are readable. This will help you avoid the situation where the presenter draws the audience’s attention to a presentation in which nothing can be seen.

Find out if you can include the presentation in the newsletter after the event or post it on social media. Announce before or during the presentation that materials will be available later. That way, guests can listen quietly and think about questions, rather than stressfully photographing the slides. When the conference is over, remember to keep your promise and post the presentations.

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Four modes of video conferencing are distinguished:

• video call (point-to-point);
• symmetric conference (all participants on the screen);
• video-lesson (all participants can see and hear the lector, and the lector sees and hears all);
• conference call (all participants can see and hear the speaker only).
• Videoconferencing is not only a video communication, but also a collaboration tool, indispensable for corporate communications.

What do I need for video conferencing?

Various peripheral equipment is used to provide participants with sound and video: cameras, screens, microphones, speakerphones, headsets, congress systems and projectors. As a transmission medium can be used both enterprise network, built on different principles, and the global network of Internet. Modern video and audio codecs, specialized network protocols, and various algorithms of signal processing enable high quality communication practically on any communication channel.

Often there is a need to demonstrate various media data during a video conference, and to do this video conference systems allow capturing and transmitting to remote participants presentations, pictures of the desktop or separate windows, as well as various formats of documents. It is achieved by using special software, additional cameras (for example, document cameras), capturing signals from video outputs of notebooks, PCs and other systems, including medical complexes.

Types of video conferences

There are two basic types of videoconferencing – personal and group. A personal video conference implies a video communication session with just two participants. Group videoconferencing refers to all other types of videoconferencing. Different established rules for displaying of video conference participants for each party are called types of videoconferencing. We suggest to understand this question in details!

1-on-1 videoconferencing

Everything is simple here: two parties participate, both of them can see and hear each other at the same time. Let’s mention that during any video conference there can be used different collaboration tools such as text-messages, files exchange, presentations and other media.

Symmetric video conferencing.

They are also called Continuous Presence. This is the name of a videoconferencing session where more than 2 people are participating and all participants can see and hear each other at the same time. Naturally, video conference implies full-duplex communication. In other words, it is an analogue of a round table where everyone has equal rights. Group videoconferencing is suitable for meetings where maximum involvement of each participant is required.

Voice-activated videoconferencing

The name of this mode comes from the English designation Voice Activated Switching (VAS). This videoconference assumes the following format of communication: all participants of a session hear and see on their screens only the speaker while he sees himself or the previous speaker. Minor variations of this mechanism are possible, but the essence is the following: VCS server monitors voice activity of subscribers and switches an image, broadcasted to all participants, to speaker. This mode has significant disadvantages, such as false triggers for noise, cough or cell phone ringing.

Video conference calls

Mode in which participants are divided into two types: speakers and listeners, where each listener can become a speaker (with the permission of the conference organizer). The presenter of such conference appoints speakers himself and can remove them from the video platform at any moment.

This mode can also be called a role video conference. A selector video conference is most frequently used for web conferences (webinars).

Video conferences for distance learning

A special mode in which all participants (students) see and hear only one broadcasting user (the teacher) and he sees and hears all the students. Students are not distracted by each other, and the teacher controls them.

Video Broadcasting

A type of videoconferencing in which the speaker broadcasts to a large audience of listeners without seeing or hearing them. Other participants can only see and hear the speaker. Feedback is only possible via text chat. Often, in order to smooth out changes in network conditions, a significant delay of up to several seconds is introduced between the broadcaster and the listeners during the broadcast.

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